Frequently Asked Questions (FAQs)

Please review the following FAQs carefully. If your question is not answered below, please send an email to [email protected] for assistance.

My proposal was accepted for C2020. Will I need to resubmit a new proposal for C2021?

We have reserved a spot for all presenters whose proposal for a paper, workshop, or thematic breakfast was accepted for C2020. On October 1, 2020, when the presentation proposal system for C2021 is reopened, we will send you a link to your existing proposal and we will ask you to make necessary adjustments and to resubmit your proposal with the understanding that it will be accepted again into the program.

GENERAL INFORMATION

1. When and where will the 2021 CES Conference take place?

The 2021 CES Conference will be held at the Shaw Centre in Ottawa, from May 8 to 12, 2021, with pre-conference workshops taking place on Saturday, May 8 and on Sunday, May 9. The conference will end at 12:30 pm on Wednesday, May 12.

2. When will the conference schedule be available?

Details will be posted on our website as they are confirmed. An initial conference schedule, including conference sessions, will be available on our website on January 24, 2021. The final program will be posted on April 26, 2021. 

3. Do I need to be a CES member to participate in the 2021 CES Conference?

No. Members and non-members are encouraged to participate in the conference. However, all participants need to register for the conference and CES members are given a discount on the registration fee.

4. What services will be available for special needs and requests?

CES encourages all persons, regardless of strengths and abilities, to participate in its programs and activities. Among other features, the Conference will provide captioning and simultaneous translation in the plenary room, and a dedicated quiet space will be available to delegates. If there is anything we can do to reduce barriers for or support your participation in the conference, please contact us at [email protected] by April 13, 2021. 

5. Will daycare services be available for conference participants?

The C2021 Conference is not able to provide daycare. However, a list of daycare services in downtown Ottawa can be found here: https://c2021.evaluationcanada.ca/daycare-in-downtown-ottawa/

6. How accessible is the conference centre for persons with disabilities?

CES is committed to holding accessible conferences that are inclusive for all participants. The conference facility, the Shaw Centre, is based on universal design principles. Accessible interior parking is available on P1 and P2, and exterior entrances, hallways, meeting rooms and gathering places are all accessible. Washrooms on all meeting levels are accessible and include stalls that can accommodate power wheelchairs and scooters. Colour cuing in the flooring at key points is used to help people find elevators and washrooms. Tactile and braille signage is used throughout the facility, including for meeting rooms. The Shaw Centre is equipped with visual alarms. The Rideau Centre restaurants are accessible directly from the Shaw Centre. If you have questions concerning accessibility, please contact us at [email protected]. If you have specific requirements, please let us know by April 1, 2021 at the latest so that we can make arrangements to facilitate your participation.

7. Will simultaneous translation be available at the conference? 

Simultaneous translation will be available during the plenary sessions, the student case competition presentations and the CES Annual General Meeting. Attendees will be able to access simultaneous translation in English, French, Spanish and Portuguese on their own personal electronic device, using earphones. Delegates can either use their own earphones or borrow earphones from the registration desk for the duration of the conference. Captioning will also be available in English and French. Further details will be provided closer to the event date. 

8. I am an overseas participant and need an official Letter of Invitation for a visa. What is the procedure?

The 2021 Conference Organizing Committee will provide letters of invitation upon request to delegates. The letter will contain information concerning the status of payment of registration fees and clarify that the delegate will fund their travel and registration themselves. Please email [email protected] with your full name and proof of registration (if any) and a letter can be created for you.

SUBMISSIONS

9. What is the submission deadline for the 2021 CES Conference? 

The calls for proposals will close on November 8, 2020. 

10. By submitting a presentation submission, am I committing to attend the 2021 CES Conference if the submission is accepted?

Yes. If you make a submission, you are making a commitment to pay the registration fee and attend the May 2021 Conference if your proposal is accepted. There are a limited number of presentation slots for submissions, so it’s important that you attend if your proposal is accepted. If you do not register or attend the conference, you are leaving a vacant programming slot where someone else may have had the opportunity to present. Presenters will need to register by February 15, 2021; otherwise, their presentation slot will not be guaranteed.

11. Is there a limit to the number of presentations I can make at the conference?

Yes. While there is no limit to the number of proposals one can submit or be part of, ​no more than two proposals​ will be accepted from any one person. Any role (e.g., lead,  panel member, discussant, etc.) played in a presentation will count towards that limit. This limit does not include workshop or thematic breakfast proposals.  

12. Is there flexibility as to when I will present at the conference?

No. By submitting a proposal you make yourself available to present at any scheduled time between May 10 to 12, 2021. Because the program will be built to ensure the relevance of packaged presentations, we cannot accept requests for timing changes which create domino effects deleterious to the quality of the conference experience.

13. When will I find out if my submission is accepted?

The program committee will make the final selection and those whose proposals are accepted, not accepted, or put on a waiting list will be advised on December 6, 2020. Final notifications will be sent by January 4, 2021.

REGISTRATION

14. When will registration open?

Early-bird registration for the 2021 CES Conference will open on February 1, 2021.  More information is available on the Conference website: http://c2021.evaluationcanada.ca/about-the-conference/key-dates/

15.What are the registration fees?

Registration fees can be found here: http://c2021.evaluationcanada.ca/registration-fees/.

16. What is included in my conference fee and what do I need to purchase separately?

The basic conference fee includes access to plenary events and concurrent presentations as well as the Sunday Opening Ceremony, the Monday Evening Social Event, the Tuesday Awards Luncheon, food and refreshments from Sunday night to Wednesday morning, and simultaneous interpretation of plenary events. Additional fees are charged for pre-conference workshops and for the Tuesday Evening Cruise. Lunch during workshops on Saturday and Sunday and Saturday’s Dine-with-an-evaluator dinner are on delegates’ dime.

17. How do I add a workshop to my registration? Are workshops included in the conference registration?

You can register for pre-conference workshops on the registration form. The price of workshops are in addition to the conference registration fee. Registration fees can be found here:  http://c2021.evaluationcanada.ca/registration-fees/.

18. I only want to attend one day of the conference, is that possible?

Yes, one-day conference registration is available but will be offered for sale only after the early-bird registration period. Please note that one-day registrations are valid only for sessions and events on that day and badges will be actively checked throughout the conference to ensure that participants have registered properly.

19. Can I just register for a workshop and not attend the conference?

Conference registrants will be given exclusive priority to register for the workshops. Should there be space left in a workshop two weeks prior to the conference, registration might be opened up to all. 

20. Can I cancel or transfer my registration to another person? 

Refunds will be given for requests received in writing marked no later than the end of day April 13, 2021 less an administration fee of $100; send an email to [email protected]. All refunds will be issued by June 30, 2021. After the cancellation deadline, we regret that no refunds will be granted; however, we will accept substitute delegates. The substituting party is responsible for all financial obligations (any balance due) associated with that substitution as well as updating all contact information.

21. Is there funding available to help with travel/registration costs? 

C2021 will have some funds to support the attendance of three types of delegates who have had a presentation accepted in the program: evaluators who reside in Latin America or the Caribbeans, Canadian evaluators who identify as Metis, First Nation, or Inuit, and full time graduate students in Canada. The size of the awards has not yet been determined. Awards will be offered soon after decisions on proposals have been announced.

SPONSORSHIP AND EXHIBITION OPPORTUNITIES

22. How can I reserve exhibitor space in the exhibit hall?

Visit our Sponsorship and Exhibition Opportunities web page at http://c2021.evaluationcanada.ca/sponsorship-and-exhibition-opportunities/ for details.

23. How can my organization become a conference sponsor?

Sponsorship opportunities are going quickly so act today. Visit our Sponsorship and Exhibition Opportunities web page at http://c2021.evaluationcanada.ca/sponsorship-and-exhibition-opportunities/ for details.

24. Can I advertise in the conference program?

Yes, please read the sponsorship prospectus available on our Sponsorship and Exhibition Opportunities web page at http://c2021.evaluationcanada.ca/sponsorship-and-exhibition-opportunities/ for details.

SUSTAINABILITY

25. How can I ”green” my conference attendance?

The 2021 conference organizing committee has selected environmental sustainability as one of its foundational values with the objective of running a carbon-neutral conference and to support the sustainability of the community in which the conference is taking place. For more information, visit our Sustainability web page at:  https://c2021.evaluationcanada.ca/about-the-conference/sustainability/

VOLUNTEERING

26. How can I contribute or volunteer to the 2021 conference?

For volunteering opportunities: send an email to [email protected].

OTHER

27. My question is not listed here. Whom do I contact?

Please contact [email protected] for assistance.