Frequently Asked Questions (FAQs)

 

Although we don’t have all the answers yet, we hope that these FAQs cover most of your questions. If your question is not answered below, please send an email to [email protected] for assistance.

1. How has the CES responded to the global pandemic?

In light of the important public health issues we are facing, the CES decided in March to postpone its June 2020 conference to the following year. The CES subsequently announced on June 2, 2020 that the C2021 conference would be transformed from its traditional format to a virtual event.

2. Does the C2021 virtual conference theme remain the same?

Yes. The C2021 conference theme Evaluation utilization: Achieving our potential? remains the same. So do the sub-themes of Positioning utilization, Achieving utilization and Questioning utilization. In response to current circumstances, two new sub-themes have also been added: Impact of the pandemic on utilization; and Marginalization and utilization.

3. When will the virtual conference be held? How long will it last?

Conference proceedings will take place over three non-consecutive days: May 10, 12, and 14, 2021.

4. How will a conference day be organized?

Conference days will run from 11am (Eastern) to 5:30pm. Plenary presentations and discussions will last 1.5 hours. Paper presentation sessions will run for 30 minutes including exchanges. Dedicated time will be reserved daily for hosted reflection sessions and networking. Social events will be hosted after 5:30pm (Eastern).

5. When will workshops be held?

The C2021 program will offer a selection of concurrent full- and half-day workshops. Workshops will be held daily from May 3 to 7, 2021.

6. Will presentations and workshops be live or recorded?

Plenary presentations and workshops will be conducted live. Presentations of all other types will be pre-recorded, with the opportunity for a live exchange of questions and answers with the presenter during the presentation broadcast. All presentations will be made available for viewing outside of the reserved time slot.

7. How will C2021 honour its commitments to C2020 presenters?

All presenters (workshops, papers, etc.) will be offered an opportunity to confirm their willingness to participate in a virtual format. Accepted submissions may be subject to additional review should the decision be made to go with a more streamlined number of workshops and scientific program. A decision will also be made as to whether new proposals will be entertained for any openings arising from previously accepted presenters declining.

8. What will be expected of presenters?

Presenters will be expected to: 1) register for the conference; 2) record their session ahead of time to ensure quality of broadcast and prevent the risk of connection failure; and 3) be available for virtual exchanges during their broadcasting time slot.

9. Will technical guidance and support be provided to presenters and workshop leaders to help them adapt to a virtual presentation format?

Yes. Various guidance and tools will be offered to presenters and workshop leaders.

10. How will the virtual conference experience allow for interaction with presenters and other conference participants?

The conference experience will be made interactive through a variety of means, including: (1) exchanges immediately after presentations; (2) theme-specific conversations over minutes, hours and days; and (3) topical hosted reflection sessions.

11. What virtual platform will the conference use?

C2021 will be hosted on the PheedLoop platform.

12. Will there be an in-person conference component?

Local CES chapters are welcome to organize local events around the conference.

13. What will the pricing be for the conference?

The conference fee (exclusive of workshops) will be announced before registration opens on February 1, 2021. The fee will be less than the usual in-person CES conference rate. It will aim to motivate participation by those who can’t normally attend, while enabling Conference organizers to cover their operation costs and the CES to generate a sufficient profit to maintain services to its members.

14. Do I need to be a CES member to participate in the 2021 CES Conference?

No. Members and non-members are encouraged to participate in the conference. However, all participants need to register for the conference and CES members will be  given a discount on the registration fee.

15. Will an Executive Learning Event still be held?

No. Due to circumstances the Executive Learning Event has been cancelled.

16. When will the call for proposals be open?

Proposal guidelines will be published on October 12, 2020 and the online proposal submission system will be open from October 19, 2020 to November 8, 2020.

17. By submitting a presentation submission, am I committing to attend the 2021 CES Conference if the submission is accepted?

Yes. If you make a submission, you are making a commitment to pay the registration fee and attend the May 2021 Conference if your proposal is accepted. There are a limited number of presentation slots for submissions, so it’s important that you attend if your proposal is accepted. If you do not register or attend the conference, you are leaving a vacant programming slot where someone else may have had the opportunity to present.

18. When will I find out if my submission is accepted?

The program committee will make the final selection and those whose proposals are accepted, not accepted, or put on a waiting list will be advised on December 6, 2020. Final notifications will be sent by January 4, 2021.

19. How can my organization become a conference sponsor?

Visit our Sponsorship Opportunities web page at http://c2021.evaluationcanada.ca/sponsorship-and-exhibition-opportunities/ or contact [email protected] for details.

20. How can I reserve exhibitor space on the conference platform?

Visit our Sponsorship and Exhibition Opportunities web page at http://c2021.evaluationcanada.ca/sponsorship-and-exhibition-opportunities/ for details.

21. How can I contribute or volunteer to the 2021 conference?

For volunteering opportunities: send an email to [email protected].

22. My question is not listed here. Whom do I contact?

Please contact [email protected] for assistance.